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1. DEPOSIT

On making your booking with CRM Students you will be asked to pay a deposit. Payment of the Deposit constitutes your acceptance that the Deposit is retained to secure your room in accordance with these terms and conditions. 

You agree by us holding a deposit that the deadline to conclude the Tenancy Agreement following the receipt of the Deposit fee shall be 14 days thereafter, or any other period agreed by us (the “deadline”). 

By entering into the Tenancy Agreement your Deposit converts to your refundable Security Deposit. If your tenancy agreement is an Assured Short hold Tenancy (AST) or a Private Residential Tenancy (PRT) it will be protected and held in an independent Scottish 
Government approved tenancy deposit protection scheme such as Safe Deposit Scotland (SDS) unless otherwise stated on the sites web page, your Security Deposit will be refunded to you at the end of your tenancy if there are no outstanding arrears or damage to your room and/or communal areas.

By paying your Deposit, you give us express consent to use the details provided by you to undertake searches against sanction lists maintained by the government of the United Kingdom, United States, and other countries we choose including those maintained by the United States Office of Foreign Assets Control (OFAC). This will not affect your rights and/or our obligations to you under the Data Protection Act 2018.

You have the right to ask us to not undertake such searches but in doing so we will not be able to progress your application. 

CRM Students will make relevant checks to confirm your place at university and will then make you an Offer of Accommodation where you will receive your online Tenancy Agreement via the Student Portal. 

The Tenancy Agreement sets out the full terms and conditions under which you agree to rent a room with the Landlord, your guarantor, and CRM Students Limited as Agent.

You will need to log into your account, check your details, read your tenancy agreement, and sign the online contract before uploading relevant identification documentation. 

You will be asked to pay the rent in 2 instalments of not more than 26 weeks upfront unless you have a UK based guarantor. If you have a UK based guarantor, you can pay your rent in 3 instalments. The first instalment needs to be paid 10 days before your contract starts. You will not be able to move into the property if this has not been paid. The second rent instalment is due in January and the final one in April. We may be able to offer you a 4-part payment plan or monthly plan as some student loans come through later, please contact individual site team for more information.

If for any reason, we are not able to make you an Offer of Accommodation we will contact you as soon as possible detailing reasons why or with an alternative solution. If we cannot offer an alternative or the alternative is not suitable, we will refund your Deposit in full via the original method the payment was made.

2. CANCELLATION BY YOU - 14 -DAY COOLING OFF PERIOD

If you choose to cancel your booking with CRM Students, you have 14 calendar days after receiving the “confirmation email” to do so to get a full refund of the Deposit paid. This “confirmation email” is sent after the booking process is finalised confirming the completion of the contract.

If you have made your booking less than 14 days before you scheduled check-in date, you may cancel your booking until the earlier of (a) 14 days after receipt of the Accommodation Offer email and (b) the date you actually check-in.

You may cancel your booking by sending an email to the relevant Accommodation Office email address listed on the individual sites contact details on www.crm-students.com. If the cancellation of the booking is upheld within the terms of this policy CRM Students will refund your Deposit within 7 calendar days of cancellation. If you cancel your booking after the 14-calendar day cool off period you, and your guarantor if applicable, will be required to meet the obligations set out within the Tenancy Agreement.

3. PERIOD BEFORE YOU ENTER INTO YOUR TENANCY AGREEMENT

The Landlord and CRM Students reserve the right to return your Deposit and cancel your booking on notice if:

3.1 We take all reasonable steps to enter into the Tenancy Agreement before the deadline and you fail to do so, for example, if you fail to complete your application or provide guarantor details and supporting documentation in good time.

3.2 You provide us with relevant false or misleading information; and/or

3.3 We are prohibited from entering to the Tenancy Agreement because of the Immigration Act 2014.

4. PERIOD FROM AND INCLUDING WHEN YOU HAVE ENTERED INTO THE TENANCY AGREEMENT

If you have entered the Tenancy Agreement and you request to cancel your booking after the 14-calendar day cool off period, you will not get your Deposit returned to you and you, and your guarantor if applicable, will be required to meet the obligations set out within the Tenancy Agreement regardless of whether you have collected your keys.

If you request to cancel your booking and can find an eligible replacement tenant, subject to our agreement, you will be released from the contractual obligations as set out in the Tenancy Agreement. Any overpaid rent will be refunded to you, the site team will confirm your official release date.

If you can provide proof that you fit into any of the following criteria, we may agree to release you from your contract where:

Where proof is provided in accordance with these terms and conditions and to our and the landlords reasonable satisfaction, you will be entitled to cancel the booking and you will not be liable for the contractual obligations laid out in the Tenancy Agreement from the date of cancellation.

Failure to obtain a UK Visa

If you fail to obtain a UK Visa before the start date of your tenancy, we will cancel your Tenancy Agreement and refund any rent payments made so long as you provide within 72 hours of receiving your official confirmation:

5. CANCELLATIONS AFTER YOU HAVE MOVED INTO THE ACCOMMODATION

5.1. We hope you have a happy stay in your accommodation, but if for any reason you decide to leave during your contracted term, the landlord may agree to release you from your contract. Providing the conditions set out below are met:

5.1.1. You agree that you will not transfer or sublet the tenancy created by the Tenancy Agreement to anyone else without obtaining our written consent in-line with point 11.1(m) of the Tenancy Agreement.

5.1.2. You find a suitable replacement to take a new Tenancy Agreement for your room for the remaining period of your contract

5.1.2.1. Replacement tenants must 16.5 years old or over and enrolled as a full-time student in a university or college in proximity to the accommodation. Where the accommodation has agreements with set universities the replacement may be restricted to that university. Please check with your Accommodation Team.

5.1.2.2. The incoming tenant must enter into a Tenancy Agreement with us and pay sums due within this agreement.

5.1.2.3. The incoming tenant, where reasonable, must provide a suitable Guarantor. The Guarantor must accept the Terms and Conditions set out in the Tenancy Agreement.

5.1.3. Refunds due will not be processed until the replacement tenant taking over the contract has signed the Tenancy Agreement, paid, and moved into the accommodation.

5.1.4. If you fail to find someone to take over your tenancy, you will be responsible for paying the full rent until the end of your contracted time at the accommodation

6. CANCELLATIONS BY CRM STUDENTS OR THE LANDLORD 

Our terms and conditions require you to sign your Tenancy Agreement online within 14 calendar days of receiving the Offer 
of Accommodation. If you fail to sign your agreement within this timescale we may cancel your booking, giving notice by email.

If you fail to check-in on your accommodation start date and you have not signed your agreement, we may cancel your booking at any time by giving notice by email. 

Once you have signed your Tenancy Agreement it may only be terminated if we mutually agree to do so or in the circumstances set out in point 3 above.

7. 1ST YEAR STUDENTS WHO DO NOT GET A PLACE AT UNIVERSITY

This policy is site specific so please check with the individual site for confirmation.

You may be eligible to be released from your agreement if you are a first-year prospective undergraduate student and your offer of a place at your preferred university/higher education institution is withdrawn as a result of you not achieving the required entry grades or you have surpassed your required entry grades and choose to go to a different University.

To meet the criteria, you will need:

The site to have signed up to the policy – Check with the Accommodation Team directly.

To provide a written rejection letter from your chosen university/higher education institute within 72 hours of your exam results being 
published

To provide a copy of the acceptance letter from your new university.

Change to Tenancy Length

If you wish to change your tenancy length you will be unable to shorten your tenancy, but you can request to the site team directly to extend without charge up until the Tenancy Start Date (Subject to room availability.

Room Swaps 

If you wish to upgrade your room or move to a different room type which is the same type as your original choice, you can do so free of charge up until the Tenancy Start Date subject to room availability.

Room moves after the start date will be subject to room availability and should be requested to the individual site team.

Governing Law

These terms and conditions shall be governed in accordance with the laws of Scotland.